Webcrims eTrack

Monitoring the Webcrims eTrack labyrinthine movements of court cases can be a demanding task, often fraught with the potential for missed deadlines and overlooked updates. However, for those engaged with the New York State court system, a powerful and free online service streamlines this process: Webcrims eTrack. This invaluable tool provides comprehensive coverage for civil and criminal cases across 13 counties, offering real-time notifications and robust organizational features.

Webcrims eTrack

Webcrims eTrack is designed to keep users effortlessly informed about the progress of their cases. The platform delivers real-time tracking of case activity, ensuring immediate notification via email whenever changes occur within the court’s case management systems. This eliminates the need for constant manual checks, allowing users to stay current with minimal effort.

Beyond case updates, eTrack also offers a crucial reminder feature for upcoming court appearances. Timely email reminders ensure that no important court date is ever missed. Whether you’re an attorney managing a complex caseload, a party to a legal proceeding, or simply an individual interested in monitoring specific legal matters, eTrack provides a user-friendly and efficient solution for staying informed and organized.

Setting Up Your Webcrims eTrack Account

Creating your eTrack account is a straightforward process, designed to grant you quick access to its powerful features:

1. Accessing the Registration Page:
   • Locate the “eTrack link” within WebCivil Supreme, WebCivil Local, or WebCriminal.
   • Click on this link to be redirected to the eTrack registration page.
2. Entering Required Information:
   • Name: Provide your first and last name.
   • Attorney Registration Number (Optional): Enter this if applicable to your profession.
   • Username: Choose a unique username for your account.
   • Email Address: Enter a valid email address; this will be used for confirmation and notifications.
3. Confirming Your Registration:
   • Check your email inbox for a confirmation message from Webcrims eTrack.
   • Click the confirmation link within the email to proceed with your registration.
4. Choosing a Strong Password:
   • Your password must be at least 7 characters long.
   • It must include characters from at least two of the following categories: uppercase letters, lowercase letters, numbers, or special characters (such as ., _, ‘, “, @, $, (, ), ;, ,, #, -, &, ?).
5. Selecting a Challenge Question:
   • Choose a security question from the provided list and create a memorable answer. This will assist you in recovering your account if you forget your password in the future.

Navigating Your eTrack Account

Upon successful account creation, you’ll be greeted by the Account Maintenance screen—your central hub for managing cases and account settings. Let’s explore its key sections:

• My Cases: This section is dedicated to managing the cases you are actively tracking.
  • Case Maintenance: Here, you can modify notification options for each case or remove cases you no longer wish to monitor.
  • View My Cases: Quickly access and print a list of all the cases you are currently tracking.
  • View My Calendar: Get a visual overview of your cases in a calendar format, helping you stay organized with upcoming appearances and deadlines.
• Case Types: Webcrims eTrack caters to various court case types:
  • Supreme Court Cases: Manage cases within the Civil Supreme Court.
  • Local Civil Court Cases: Handle cases in the Local Civil Court.
  • Criminal Court Cases: Track your cases in the Criminal Court.
• Resources: Find helpful information and support for using Webcrims eTrack.
  • eTrack User Guide: Access the comprehensive guide for detailed instructions on platform usage.
  • eTrack FAQ: Find answers to frequently asked questions about eTrack.
  • Contact Us: Reach out to the eCourts Administrator for any questions or assistance.
• My Account: Manage your personal Webcrims eTrack account settings.
  • Change My Password: Update your password to enhance account security.
  • Change My Challenge Question: Modify the challenge question you selected during registration.
  • Update My Email Settings: Add, remove, or change the email addresses associated with your account, and adjust notification preferences for each address.
• Logout: Securely end your Webcrims eTrack session when you are finished.

This comprehensive overview of the Account Maintenance screen ensures easy navigation and full utilization of eTrack’s potential.

Adding Cases to Your eTrack Account

eTrack offers flexible methods for adding civil and criminal cases to your tracking list:

Adding Civil Court Cases:

• Adding All Active Cases for an Attorney/Firm: This feature streamlines the process of tracking all active cases associated with a specific attorney or firm. Select either “Civil Supreme Court” or “Local Civil Court,” enter the attorney/firm name, and click “Search.” From the results, choose the desired attorney/firm, and a list of their active cases will appear. You can then select the cases you want to track and customize notification options.
• Adding Individual Cases: You can also add cases one by one through the search or calendar functions within WebCivil Supreme or WebCivil Local:
  • Search Features: Utilize the Index Search, Party Search, Attorney/Firm Search, or Justice Search to find specific cases. Click on the hyperlinked Index Number to view case details, then click “Add to eTrack.”
  • Calendar Functions: The Court Calendars or Attorney/Firm Calendars display upcoming cases. Click on the case name to access details and add it to your eTrack list.
• Adding Pre-RJI Civil Supreme Court Cases: For Civil Supreme Court cases where a Request for Judicial Intervention (RJI) hasn’t been filed yet, you can manually add them to eTrack. This allows you to start receiving notifications as soon as the RJI is filed.

WebCriminal

• Adding Cases from a Search: Use the Case Identifier or Defendant search option to find the case you want to track. Click on the Case # to view details, then click “Add Case to eTrack” and follow the instructions.
• Adding Cases from a Calendar: Generate a Court Calendar or Attorney/Firm Calendar in HTML format. Click on the hyperlinked Case # to open the details in a new window, and then proceed to add it to your eTrack list.

Managing Your Tracked Cases

eTrack provides robust tools for managing and viewing your cases:

Deleting Cases from eTrack:

• Deleting Disposed Cases: If a court marks a case as “Disposed,” eTrack offers a streamlined option to remove these cases in bulk. You can review the list of disposed cases and deselect any you wish to continue tracking (e.g., if there is post-disposition activity).
• Deleting Cases Regardless of Status: You can also delete cases regardless of their status (Active, Pending, etc.). Simply select the cases you want to remove and confirm your choice.

Viewing Cases in eTrack:

• Viewing a List of Cases: Access a list of your cases in a format similar to search results. This list is organized by court type (WebCivil Supreme, WebCivil Local, WebCriminal) and includes essential details like county, index number, case status, parties involved, upcoming/last appearance date, justice assigned, and links to motions or decisions.
• Sorting and Filtering Options: You can customize how your case list is displayed by sorting it based on county/court, index number, plaintiff, defendant, or appearance date. Additionally, you can filter cases by specific criteria to narrow down your view.
• Viewing Case Details: Clicking on a case in your list will open the Case Detail screen, where you can access in-depth information about the case, including its current status, parties, events, and any related documents.

Viewing Your eTrack Calendar:

eTrack offers a convenient calendar view to help you stay organized:

• Viewing All Cases in Calendar Format: The calendar view displays all your tracked cases in a day-by-day format, making it easy to see upcoming appearances and deadlines at a glance.
• Filtering Options (Supreme, Local Civil, Criminal): You can choose to view your entire calendar or filter it to show only cases from specific court types (Supreme Court, Local Civil Court, or Criminal Court). This allows you to focus on the types of cases most relevant to you.

Managing Email Settings in eTrack

eTrack allows you to customize how you receive notifications about your cases:

• Adding Email Addresses: You can add multiple email addresses to receive updates and reminders. To do this, navigate to “Update my Email Settings” and enter the new email address. A confirmation email will be sent to that address, and the recipient must click on the link to verify it. The confirmation process ensures that only valid email addresses are added to your account.
• Deleting Email Addresses: If you no longer want to receive notifications at a specific email address, you can easily delete it from the “Manage Email Accounts” screen under “Update my Email Settings.”
• Replacing Email Addresses: If you change your email address, you can replace the old one with the new one while keeping your case associations. Go to “Update my Email Settings,” select the address you want to replace, and follow the instructions to enter the new address and confirm it.
• Setting Default Preferences for Case Updates and Reminders: You can set default notification preferences for each email address. This allows you to customize whether you receive case updates, appearance reminders, or both for new cases added to your account.

Securing Your eTrack Account

eTrack prioritizes the security of your information:

• Changing Your eTrack Password: To enhance the security of your account, you can change your password at any time by clicking on “Change my password” in the Account Maintenance window. Enter your current password, then provide a new password twice for confirmation. Note that you cannot reuse a previously used password.
• Resetting Your eTrack Password: If you forget your password, click on the “Forgotten password” link on the login screen. Enter your primary email address or username, and a reset link will be sent to your email. Click the link and answer your challenge question to set a new password.
• Changing Your Challenge Question: The challenge question is used to verify your identity if you forget your password. You can change this question by navigating to “Change my challenge question” from the Account Maintenance screen. Choose a new question from the list and provide a memorable answer.

Conclusion

Webcrims eTrack is a powerful and versatile tool designed to simplify the process of tracking court cases within the New York State court system. Whether you are an attorney, a party to a case, or simply an individual interested in monitoring legal proceedings, eTrack provides a user-friendly platform to stay informed and organized. By offering features such as real-time case updates, email reminders, and customizable notification settings, eTrack empowers users to efficiently manage their legal matters. With its intuitive interface, comprehensive case details, and helpful resources, eTrack is an invaluable asset for anyone seeking to stay on top of their court cases, helping them navigate the legal process with confidence.

FAQ

Is eTrack available for all courts in the state?

Currently, eTrack covers Civil Supreme and Local Civil Courts, as well as Criminal cases in Local and Superior Courts across 13 counties in New York State.

Can I use eTrack if I’m not an attorney?

Yes, eTrack is available to anyone who wants to track case activity, regardless of their legal profession.

How do I receive notifications about case updates?

You can set up email notifications for case updates and appearance reminders in your account settings. You have the flexibility to customize which email addresses receive notifications and the frequency of those notifications.

Can I track cases in multiple counties with one eTrack account?

Yes, eTrack allows you to track cases across all 13 counties currently covered by the service using a single account.

How secure is my personal information on eTrack?

eTrack prioritizes the security of your personal information and employs measures to protect your data. You can further enhance your account’s safety by regularly changing your password and challenge question.

Who can I contact if I need help with eTrack?

You can contact the eCourts Administrator via email for any questions or assistance you may need. Their contact information is readily available on the eTrack website